Privacy Notice
The Northern Ireland Police Fund Regulation 2016 established The Northern Ireland Police Fund (the Fund) as a body corporate for the purpose of providing financial assistance, advice, support and care to eligible persons in connection with the objectives in section 11 of the Financial Provisions Act (NI) 2014.
The role of the Fund is to provide care and financial assistance to police officers and ex-officers who have been injured or disabled as a direct result of terrorism, and to the widows, widowers and families of police officers killed or injured through terrorism. This includes PSNI officers who may be killed or injured in the future in this way.
We support our clients through our schemes which are designed to enable them to enjoy a quality of life in their home and make a positive long-term impact on their circumstances.
Requests/Enquiries:
We will process your personal information as follows:
- NIPF will process the personal data you provide in order to respond to your enquiry and to fulfil its responsibilities necessary for NIPF to perform public tasks.
- NIPF will process the personal data you provide, and any other relevant information, to investigate, action and resolve your concerns as part of our statutory duties and public tasks.
- NIPF will process your personal data and any other relevant information, including special category personal data, where it is necessary for us to establish, exercise or defend legal claims against the NIPF.
- NIPF may share this data with third parties such as our solicitors, Department of Justice, HM Courts and Tribunals Service (HMCTS), and other legal professionals where it is necessary for the purpose of legal proceedings, obtaining legal advice or otherwise establishing, exercising or defending legal rights, or as required by a rule of law.
Processing of Special Categories of Data:
We process data concerning your health in order to:
- Establish eligibility; and to
- Support our clients through Occupational Medicine.
The Legal Basis for this processing is Art 13 (g) GDPR: Processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.
How we use your personal information:
- To establish your eligibility as a client of the Fund.
- To process grants for eligible clients of the Fund and the relevant processes involved.
- To keep you informed about new schemes that may be of interest to you or changes to the way we do things.
Where do you get my personal information from?
- We hold information that has been supplied to us from you, our client, via our application forms and the supporting documents that you include at our request as part of your application.
- We also hold reports created by our Occupational Therapists when they visit your home to assist in applications for disability equipment.
How long we will keep your personal information:
- We will hold your personal information for as long as you are a client of the Fund, it will be held for 10 years and then destroyed or deleted in accordance with our retention and disposal schedule.
- If a client dies and they have a surviving spouse, that spouse will then automatically become an eligible client of the Fund for the duration of their natural life. The information for both will be kept together. It will then be destroyed or deleted in accordance with our retention and disposal schedule.
- Personal information about unsuccessful applicants will be held for 12 months, it will then be destroyed or deleted in accordance with our retention and disposal schedule.
- Student bursary applications will be held for 3 years after the end of the last funded academic year. It will then be destroyed or deleted in accordance with our retention and disposal schedule.
Do you share my personal information with anyone else?
- We share information with the RUCGC PSNI Benevolent Fund in relation to making payments to Widows. This is to make sure our information is as up to date and accurate as possible.
- We share information wish Danske Bank in order to make payments either electronically, or by cheque.
What rights do I have?
- The right to be informed
This privacy notice explains who we are, how we use your personal information and who we share your information with.
- The right of access
You have the right to access the personal data that we hold about you. Before submitting a subject access request (SAR) please contact our Data Protection Officer to request NIPF SAR procedures (please see contact details below).
- The right to rectification.
All clients have the right to have any inaccurate data regarding them corrected if it is inaccurate or incomplete.
- The right to erasure.
All clients have the right of erasure of personal data without delay where certain conditions are met.
- The right to restrict processing
You have the right to ‘block’ or suppress processing of personal data, in specific circumstances.
- The right to data portability.
You have the right to data portability, in specific circumstances.
- The right to object.
The GDPR gives individuals the right to object to the processing of their personal data in certain circumstances.
The use of CCTV cameras on site
When you visit us at our Maryfield Complex, PRRT, who manage the site use external CCTV cameras on site to protect the health and safety of staff and visitors in line with the Information Commissioners code of practice. All personal data obtained by virtue of the system, are processed fairly and lawfully and, in particular, are only processed in the exercise of the CCTV system. In processing personal data, there is complete respect for everyone’s right to privacy.
The storage and security of data will be strictly in accordance with the requirements of Data Protection legislation.
CCTV images are held for one week and then deleted.
When you visit our website?
Whenever anyone visits our website www.nipolicefund.gov.uk we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.
How do I complain if I am not happy?
If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact the Fund Information Protection Officer at:
Northern Ireland Police Fund
Maryfield Complex
100 Belfast Road
Holywood
BT18 9QY
Email: admin@nipolicefund.gov.uk
If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
Email: casework@ico.org.uk